Add or Remove Documents from Folders

This function allows you to move documents into folders and between folders.  Documents can be linked to more than one folder.  These instructions assume that the Document Library main edit page is displayed.

To add and remove documents from folders:

  1. Click the Manage Folders radio button in the Functions column on the Document Library main edit page.

  2. Click the OK button at the bottom of the page.
    The Manage Document Folders page will be displayed.  The page contains two lists - a Document List of all documents for the organization (left side of the page), and a Documents in this Folder list of all documents currently stored in the folder (right side of the page).  If there are no documents currently stored for the organization, both lists will be blank.

  3. If you want to view the contents of a current folder, choose the folder name from the Select a Folder drop-down list at the top of the page.
    The page will be refreshed and the contents of the selected folder will be displayed in the Documents in this Folder list.

  4. If you want to add a document(s) to the current folder, select the document(s) from the Document List and click the Add button.
    You can select multiple documents and add them all at the same time.

  5. If you want to remove a document(s) from the current folder, select the document(s) from the Documents in this Folder list (right side of the page) and click the Remove button.
    You can select multiple documents to be removed.

  6. If you are through managing folders, you can
    Click the Done button to return to the Document Library page,
    OR
    Click the Features List link at the top of the page to return to the Main Information page.

Tip:

You can select multiple items from most lists. 
If you want to select contiguous items, click the first item, press the {Shift} key, and click the last item that you want to select.  All items in between will be selected.
If you want to select non-contiguous items, press the {Ctrl} key and click each item that you want to select.  Only those items that you click will be selected.

 

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