Viewing the Calendar and Events

The Calendar & Event Signup command in the Feature List sidebar menu allows you to view the calendar in various graphical formats - by month, week, or day.  This function also allows you to view and register for events on the calendar, view an event report for a specified time period, view attendees for an event, and email attendees.  Depending on how the site is configured, either the Month view or the Event Report will be displayed when you first enter the Calendar and Events function.

If you have the proper privileges (Create Calendar Events), you can create and maintain events directly from the Calendar.  In addition, you can use the Calendar & Events command on the Administer sidebar menu to manage events.  These functions are covered in another section in this chapter.

Month  View

This is the default view of the calendar.  You can select another month to view, change the calendar view, view a calendar from other associated organizations, view the Event Report, view individual events; and if you have the proper privileges, maintain events for the organization.

To work with the month view:

  1. If the Main Information page is not displayed, click the Features List link in the page menu bar.

  2. Click the Calendar & Events Signup command on the Features List sidebar menu.
    The Monthly view of the Calendar will be displayed.  The current date is automatically selected (date shown in red on the calendar).

  3. If the Event Report is the default page, click the Month link to view the Month page.

  4. If you want to move back one month, click the back arrow icon  located to the left of the month drop-down list.
    The system will display the previous month.

  5. If you want to move forward one month, click the forward arrow icon  located to the right of the year drop-down list.

  6. If you want to select a month and/or year to view, choose the month from the month drop-down list and the year from the year drop-down list at the top of the calendar.

  7. If you want to view an activity, click the activity link in the day on which the activity occurs.

  8. If you want to change the calendar view from monthly to weekly or daily, click the respective link in the upper right portion of the calendar.

  9. If you want to view an individual day of the month, you can click on the day/date link in the day box.

  10. If there are associated organizations, you can choose an organization from the Show Activities For drop-down list in the upper left portion of the Calendar.

  11. If you want to view the activity, click the activity link in the respective date.
    The system will display the View Event page.  You can view the event details and/or register for the event from this page.

 

Week View

You can choose to view the calendar for one week at a time.  From the weekly view, you can select another week to view, select a day to view from the week or a three month calendar, change the calendar view to monthly or daily, view a calendar from other associated organizations, view the Event Report, view individual events; and if you have the proper privileges, maintain events for the organization.

To work with the week view:

  1. If the Main Information page is not displayed, click the Features List link in the page menu bar.

  2. Click the Calendar & Events Signup command on the Features List sidebar menu.
    The default Calendar page will be displayed.

  3. Click the Week link in the Change View area of the Calendar Header.
    The Weekly view of the calendar will be displayed.  The week displayed will default based on the current date on the Month view.

  4. If you want to move back one week, click the back arrow icon  located to the left of the week header.
    The system will display the previous week.

  5. If you want to move forward one week, click the forward arrow icon  located to the right of the week header.

  6. If you want to view an activity, click the activity link in the day on which the activity occurs.

  7. If you want to change the calendar view from weekly to monthly or daily, click the respective link in the upper right portion of the calendar.

  8. If you want to view an individual day of the week, you can click on the day/date link to the left of the weekly calendar.

  9. If you want to view another week in the current, previous or next month, click a date in the three month calendar area on the right of the page.
    The system will display the week in which the date falls.

  10. If you want to view the same week in the previous month, click the Previous Month link at the top of the three month display.

  11. If you want to view the same week in the next month, click the Next Month link at the bottom of the three month display

  12. If there are associated organizations, you can choose an organization from the Show Activities For drop-down list in the upper left portion of the Calendar.

  13. If you want to view the activity, click the activity link in the respective date.
    The system will display the View Event page.  You can view the event details and/or register for the event from this page.

Tip:
Dates that have activities are highlighted in bold type in the three-month calendar on the right.

 

Day View

You can choose to view the calendar for one day at a time.  From the daily view, you can select a day to view from the three month calendar, change the calendar view to monthly or weekly, view a calendar from other associated organizations, view the Event Report, and view individual events.  If you have the proper privileges, you can maintain events for the organization with the Create and Update Events link, or create or update an event for the day by clicking on the time of day link. 

To work with the day view:

  1. If the Main Information page is not displayed, click the Features List link in the page menu bar.

  2. Click the Calendar & Events Signup command on the Features List sidebar menu.
    The default Calendar page will be displayed.

  3. Click the Day link in the Change View area of the Calendar Header.
    The Daily view of the calendar will be displayed.  The day displayed will default based on the current date on the Month view.

  4. If you want to move back one day, click the back arrow icon  located to the left of the day header.
    The system will display the previous day.

  5. If you want to move forward one day, click the forward arrow icon  located to the right of the day header.

  6. If you want to view an activity, click the activity link which should be displayed at the time on which the activity occurs.

  7. If you want to view another day in the current, previous or next month, click the date in the three month calendar area on the right of the page.

  8. If you want to change the calendar view from daily to monthly or weekly, click the respective link in the upper right portion of the calendar.

  9. If you want to view the same day in the previous month, click the Previous Month link at the top of the three month display.

  10. If you want to view the same day in the next month, click the Next Month link at the bottom of the three month display.

  11. If there are associated organizations, you can choose an organization from the Show Activities For drop-down list in the upper left portion of the Calendar.

  12. If you want to view the activity, click the activity link in the respective time.
    The system will display the View Event page.  You can view the event details and/or register for the event from this page.

Tip:
Dates that have activities are highlighted in bold type in the three-month calendar on the right

 

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