Edit User Groups/E-Lists

his function allows you to edit user groups/E-lists for the organization.  The options for the group include:

• Status - you can make the group hidden or active.

• Who can broadcast to the group - this allows you to determine the types of users that can broadcast/email to the group.  You can open it up to all members of the organization, keep it to within the group itself, or restrict the communication to only the administrator and moderator.

• Assign a moderator allows you to assign a member of the organization as moderator of the group.

• Group Signup - this allows you to determine who can self-register for the group/E-list.  You can have the Administrator control all signups for the group, all current members of the organization to self-register, or allow anyone to self-register.

To edit User Groups:

1. If the Administer Members and Users page is not displayed,
   click the Features List link at the top of the current page to display the Main Information page, and then
   click the Member Information link in the Administer List on the sidebar menu.
   The Administer Members and Users page will be displayed. 

2. If you need to change the organization at this point, select it from the Select an Organization drop-down list at the top of the page.

3. Click the User Groups and Elists radio button in the View area.

4. Click the Submit button at the bottom of the page.
   The Manage User Groups page will be displayed. 

5. Click the Create and Edit User Groups link at the top of the page.
   The Create and Modify User Groups page will be displayed.  The page contains a list of current groups.

6. Click the Edit link for the group that you want to update.
   The page will be redisplayed and the selected group will be made available for edit.

7. If you need to change the name of the group/E-list, enter it in the Description text box.

8. If you want to keep the group hidden for now, click the Hide check box at the top of the new group Status column.
   A checkmark in the checkbox indicates that the group will be hidden and the status is Hidden or Inactive. 
   This will flag the group so that it will not be made available to members.  However, you will be able to modify the group and if applicable, change the status to active.

9. Determine who you want to be able to broadcast (send emails) to this group and choose the appropriate radio button,
   All registered members of this organization radio button will allow all members of the current organization to be able to send emails to this group.
                          
   Only administrator and moderator radio button will limit the people who can broadcast to the group to the organization administrator and the group moderator.
   
   All members of the group radio button will allow all members of this group to communicate/broadcast to each other.
    

10. If the group is to have a moderator or if you need to change the moderator, click the Assign Moderator button.
    The Moderator drop-down list will be made available.

11. Choose a member from the Select a Moderator drop-down list.
    This is a list of current members of the organization.

12. Determine if you want self-registration for the group/E-list and if so, who can register - members or members and the public.  Choose the appropriate radio button.
    Administer Controls Signup radio button will limit the group assignment to the organization�s administrator.
    
    Allow Members to Signup will allow current members of the organization to self-register for the group/E-list.
    
    Allow Members & Public to Signup radio button will allow anyoneto self-register for the group/E-list.
     

13. Click the Save button for the new group item.
    The system will update the group and will redisplay the Create and Modify User Groups page. 

14. If you want to edit more groups, go back to step #6.

15. If you are through adding or editing groups, click the Done button at the bottom of the page.
    The Manage User Groups page will be displayed.

16. If you are through maintaining user groups, click the Done button at the bottom of the page.
    The Administer Members and Users page will be displayed.

17. If you are through with the Administer Members and Users page, you can click the Done button or the Feature List link to return to the Main Information page.

Copyright � 1998 - 2010, Doubleknot, Inc. All Rights Reserved.

14510 Big Basin Way, Suite 106
Saratoga, California 95070
Telephone: (408) 971-9120
Email: [email protected]